Langfeng Company Secretary Services: Service Content, Fees, and Commissioning Process at a Glance
Langfeng Company Secretary Service annual fee starts from HK$1,500, licensed and compliant, with transparent charges, covering annual filings, statutory record keeping, and document submissions, all completed in just four steps.
Why choose Langfeng as your company secretary?
Langfeng holdsCompanies Registrya valid trust or company service provider license, complying with the Anti-Money Laundering and Counter-Terrorist Financing Ordinance, legally providing company secretary services to clients.
Service Philosophy
Langfeng adheres toprofessionalism, punctuality, and thoughtfulnessas its core philosophy. Once compliance matters are neglected, the consequences can range from fines to legal risks, so our team will not wait for clients to track statutory deadlines; we will proactively send reminders before each important deadline, allowing you to focus on your business with peace of mind.
Professional Team Background
The secretary service team members possessThe Chartered Governance Institutemembership qualifications or relevant professional backgrounds, continuously tracking amendments to the Companies Ordinance and the latest compliance requirements. Whether it’s standard annual filings or complex structural adjustments involving multiple shareholders, we can provide corresponding solutions.
Five Major Service Advantages
When choosing company secretary services, in addition to being licensed and compliant, it is also important to consider the reliability of daily execution. Here are Langfeng's core service commitments:
| Advantages | Description |
|---|---|
| Licensed and Compliant | Holds a valid trust or company service provider license |
| Transparent fees | Clearly states all fees in the quotation, with no hidden charges |
| Proactive Reminders | Notifications before deadlines to avoid late penalties |
| Immediate Follow-up | General inquiries are answered by the team; clients purchasing accounting/tax services have a dedicated group for follow-up. |
| One-stop service | Can be combined with accounting, tax, and audit services |
What statutory responsibilities does the secretarial service cover?
Maintenance of statutory records
The Companies Ordinance requires limited companies to keep multiple statutory records, including a register of directors, a register of shareholders, a register of significant controllers, minutes of meetings, and records of share transfers. Long Peak is responsible for maintaining and continuously updating all records; if there are any changes to company information, we will also submit the relevant declaration documents to the Companies Registry within the statutory deadline.
Annual return processing: deadlines and penalties
According to Section 662 of the Companies Ordinance, private companies must submit their annual return (NAR1 form) within 42 days from the anniversary of their incorporation. Late submissions will incur fines based on the delay period, up to a maximum of HK$3,480. Long Peak will proactively notify clients before the deadline, prepare and submit on their behalf, so clients do not need to track it themselves. For detailed penalty tiers and filing notes, please refer to the articles below.
Extended reading: "TheWhat is the Annual Return, 2025 Annual Return NAR1 Form Sample and Notes, How much is the fine for forgetting to submit the Annual Return?》
Board meeting arrangements
Companies must hold at least one board meeting and an annual general meeting of shareholders (if applicable) each year. Long Peak provides comprehensive preparation support, including drafting meeting notices, arranging agendas, drafting minutes, and preparing resolutions, ensuring all procedures comply with regulatory requirements.
Document submission service
Common company changes are handled by Long Peak, covering changes of directors or company secretaries (ND2A form), changes of registered address (NR1 form), share allotments (NSC1 form), and share transfers, ensuring all documents are accurate and submitted within the statutory deadline.
Compliance consulting support
Clients can inquire with the team regarding company structure design, director responsibilities and obligations, shareholder rights protection, and compliance risk assessment, with professional consultants providing practical advice based on the company's actual situation.
Long Peak company secretarial service fee description
Annual service fee
The annual fee for a standard private limited company (simple business, clear shareholder structure) is HK$1,500Companies with more complex businesses (such as multiple shareholders, company shareholders, or special share rights arrangements) may incur additional fees, and all charges will be specified in the quotation, with no hidden fees.
Items included in the annual fee
The annual fee covers the following services, addressing the daily compliance needs of most SMEs:
- Provision of Hong Kong registered address
- Submission of annual return
- Maintenance and update of statutory records
- Maintenance of the register of significant controllers
- Government mail collection and forwarding (up to 10 letters per month)
- Assistance with changes to directors and shareholders (up to 2 times per year)
- Basic compliance consultation
Additional service charges
For any other service needs beyond the annual fee (such as share transfers, amendments to the articles of association, board meeting preparations, etc.), Langfeng will provide a clear quotation before the service, and there will be no subsequent charges. For specific charges, please feel free toContact Langfeng for inquiries。
Four major steps to entrust Langfeng's secretarial services
Step 1: Consultation and Quotation
Contact Langfeng via phone, email, or online form. After understanding the company's situation, professional consultants will provide a detailed quotation clearly listing the annual fee, included items, and possible additional charges.
Step 2: Sign the Letter of Authorization
After confirming the quotation, sign the service letter of authorization, which specifies the scope of services, fees, and the rights and obligations of both parties. If the company has not yet appointed a secretary, Langfeng will assist in preparing the appointment documents; if a current secretary needs to be changed, assistance will be provided for the handover arrangements.
Step 3: Document Handover
Clients changing secretaries need to transfer the company's statutory records. Langfeng provides a complete list of documents and assists in organizing and transferring; if any omissions are found after verification, immediate notification and assistance for correction will be provided.
Step 4: Service Officially Begins
After the handover is completed, Langfeng officially acts as the company secretary, immediately maintaining and updating statutory records, and proactively reminding before important deadlines. Clients can contact the team at any time for inquiries regarding compliance matters.
Frequently Asked Questions
Does the service fee include accounting and tax services?
Standard secretarial services do not include accounting or tax services. However, Langfeng offers one-stop business services, allowing clients to simultaneously purchase bookkeeping, financial statement preparation, and profits tax filing services, enjoying bundled discount prices.
Can the commission be terminated midway?
Yes. According to the Companies Ordinance, the company must notify the Companies Registry within 15 days after the termination of the appointment of the company secretary. Longfeng provides smooth transition assistance to ensure that the handover process does not affect the company's compliance status.
How to contact the Langfeng secretary team for daily issues?
Clients can directly contact the responsible team via phone or email. General inquiries are handled uniformly by the team; if accounting, tax, or audit services are purchased simultaneously, Langfeng will establish a dedicated group, with customer service and accounting specialists following up together.
What to do when encountering urgent compliance issues?
The team will prioritize urgent matters with statutory deadlines, proactively coordinating the necessary documents and procedures to ensure submission is completed before the deadline, avoiding the risk of fines.
Don't know how to handle company secretarial matters? Leave it to Longfeng Business to take care of it.
Longfeng holds a legitimate license, has clear fees, and actively follows up on clients' annual statutory deadlines, making it a reliable partner for SMEs in Hong Kong to handle company secretarial affairs. Whether it's the first appointment for a new company or dissatisfaction with existing secretarial services and wanting to switch,contact Longfeng immediately.Our consultants will provide the most suitable solutions based on your company's situation, so statutory matters will no longer be your concern.
Extended reading: "TheHow to choose Hong Kong company formation services without making mistakes? A complete comparison of company establishment, secretarial services, and bank account opening.》