How to Change Company Registered Address? Guide to Change of Address for Limited and Unlimited Companies
In the course of running a business, it is inevitable that sometimes we need to change the address of our company. So, if your company needs to change its address, can you do it yourself? What are the procedures to be followed? In this article, we would like to introduce the procedure of changing company address for limited companies and unlimited companies.
Change of Company Registered Address
The registered address of a company is used as the official address of the company, important letters need to be sent to the registered address of the company, the start-up company or business expansion reasons such as moving to a new address, then the registered address of the company can be changed?
Certainly, according to the existing legislation.Hong Kong companies are required to notify in writing the change of address within 1 month after the change of registered address.
Both Hong Kong limited companies and unlimited companies need to update their registered addresses, but the way of doing so is slightly different.
An unlimited company can change its registered address by notifying the Business Registration Office of the change of registered address; whereas a limited company's registered address is registered with the Companies Registry at the same time, and therefore the limited company has to notify the Business Registration Office as well as the Companies Registry.
The following is a brief introduction to the procedures for changing the address of unlimited companies and limited companies:
Unlimited Company Change of Registered Address Procedures
The Business Registration Ordinance (Cap. 310) provides thatThe Commissioner of Inland Revenue shall be notified in writing within one month of any change in business particulars or closure of business.
As unlimited companies only apply to the Business Registration Office (BRO) at the time of registration, a change of registered address only requires a change of company particulars with the BRO.
Notify the Business Registration Office in writing by selecting the option to completeNotification of Change of Business Address Form (IRC 3111A) Or you can write your own notification form, which needs to state your business registration number, business name, old and new business address and date of change, etc. In both cases, you will need to provide proof of your new address, such as proof of a tenancy agreement, etc., and send the form to the Business Registration Office by post or submit it in person.
The updated Business Registration Certificate will be collected by submitting a counterpart of the form, and the company will be required to place the updated business registration information in a prominent place in the company.
Procedures for Change of Registered Address of a Limited Company
Separate notification required for change of company registered address procedures for limited companiesThe Business Registration Office and the Companies Registry. Both the Business Registration Office and the Companies Registry can be submitted by mail or in person.。
You need to fill in the following form Notification of Change of Business Address Form (IRC 3111A)) 」Mail or hand deliver to the Business Registration Office, 4/F, Inland Revenue Tower and fill in the form of "Business Registration Certificate". Notice of Change of Registered Office (NR1)」，By post or by hand to the Companies Registry.
Make an appointment to submit an application
At present, some departmental counter services provide on-line booking service in order to divert traffic and reduce waiting time.
Business Registration Office counters are tax-accessible.Online Booking of Business Registration Office Counter ServiceTo make a reservation for counter service, please contact us now and in the next 5 working days.
The Companies Registry, on the other hand, does not provide online booking service.
If you plan to submit the form in person, you can book the Business Registration Counter Service online first and then arrange to visit the Companies Registry to save the waiting time.
Conclusion
A company's registered address is the means by which the company receives important correspondence. If a company has changed its address, it must carry out the procedure of changing its registered address with the company's counterpart within one month after the change, and forgetting to change it is not only a simple matter of failing to receive important information, but also a possibility of being fined!
You can also use Lafont's one-stop business services to simplify all the trivialities and ensure that your company is legally compliant with the relevant laws and regulations, so that you can spend more time focusing on your business development.
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